Data Privacy Policy

Purposes

Personal Information Category

Legal basis of processing

Managing the Members membership of the Club

Name and Contact, Membership Status, Classification, Billing Information, Sailing Club Manager User Content

Performing the Clubs contract with the Member

For the purposes of our legitimate interests in operating the Club.

Contacting next of kin in the event of emergency

Medical and Emergency

Protecting the Members vital interests and those of their dependants

Managing membership categories which are age related

Classification

Performing the Clubs contract with the Member.

Provision of adequate facilities for members.

Reporting information to the RYA.

Classification

For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender.

For the purposes of the legitimate interests of the RYA to maintain diversity data required by Sports Councils.

Managing race entries and race results.

Sharing race results with other clubs, class associations, and the RYA, and providing race results to local and national media.

Allocating moorings and compound spaces

Race Entry Participants

Racing Results

Boat Details

For the purposes of our legitimate interests in holding races for the benefit of members of the Club.

For the purposes of our legitimate interests in promoting the Club.

For the purposes of our legitimate interests in operating the Club

Putting on the Clubs website and social media pages and using in press releases.

Photographs [and Videos]

Consent where members have opted in. Member may withdraw their consent at any time by notifying the club

Collected for a rally and shared between those participating in the rally.

Radio Call Signals

For the purposes of our legitimate interests in ensuring that boats on a rally can maintain contact with each other

Creating and managing the Club's Membership Directory.

Creating and managing the Clubs Boat and their Owners Directory

Name and Contact, Membership Status, Classification

Consent where members have opted in. Member may withdraw their consent at any time by notifying the club

For the purposes of our legitimate interests in running the Club and fostering a club community

Passing to the RYA for the RYA to conduct surveys of Members and former members of the Club.   

Name and Contact, Membership Status, Classification

For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of the RYA in its capacity as the national body for all forms of boating.

Managing instruction at the Club.

Name and Contact, Competency

For the purposes of our legitimate interests in ensuring that we can contact those offering instruction and provide details of instructors to members.

Maintaining responsible club officer details such as Club Officer, Committee members

Name and Contact

For the purposes of our legitimate interests in operating and promoting the Club

Entering and managing arrangements with suppliers

Name and Contact

Entering and performing contracts with suppliers

Managing the Junior Sail Training

Junior Sail Training Bookings, Competency, Billing information

For the purposes of our legitimate interests in operating and promoting the Club

Facilitate Crewfinder

Name Contact, Boat Details, Crew supply/ Demand

For the purposes of our legitimate interests in operating and promoting the Club

Facilitate volunteering

Volunteer Opportunities

For the purposes of our legitimate interests in operating and promoting the Club

Facilitate Classified Ads

Name and Contact

For the purposes of our legitimate interests in operating and promoting the Club

Marketing emails

Name and Contact

Consent. Members may

withdraw their consent at any

time by changing their online preferences, clicking on unsubscribe on emails or notifying the Club

Name and Contact

Such as first and last names, title, prefix, physical address, email address, contact telephone number, of: instructors, Club officers, Club committee members, race officers, crew, employees, volunteers, individuals placing an advertisement, suppliers, next of kin, junior sail training participants.

Billing Information

Such as debit or credit card details, bank account details, billing address, record of payment.

Boat Details

Such as owner, boat name, make, class and sail number, mooring number, participation in sailing events

Classification

Such as DOB, relationship to member, gender, type of boat.

Competency

Such as DOB, relevant qualifications such as RYA level, first aid etc, swimming ability, relevant experience of: instructors, volunteers, crew, junior sail training participants.

Crew Supply/ Demand

Such as dates, type of activity, location, financial arrangements, travel expenses of members

Junior Sail Training Bookings

Such as dates, Name and Contact

Medical and Emergency

Such as emergency/ next of kin, Name and Contact, medical conditions

Membership Status

Such as type of membership, length of membership, payment up to date

Online Account Information

Such as your chosen username, password and other information you share in your account

Photographs [and Videos]

Such as photos of members and their boats,

Race Entry Participants

Such as Name and Contact, Boat Details, Medical and Emergency

Radio Call Signals

Such as radio broadcasts

Sailing Club Manager User Content

Such as messages, forum posts,

Volunteer Opportunities

Such as Name and Contact, dates available, activities, Competency

Photographs [and Videos]

Such as at sail training and coaching, club events

Racing Results

Such as who came first, second and third, race times etc